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How to Order Biospecimens

There are two different processes to follow depending if you want to order Biospecimens from your own study or studies conducted by someone else.

  1. Use the Sample Order Form. Fill in the both tabs, "TYPE_SHIP_ordering_portal" and "SAMPLES_ordering_portal". For valid values and constraints of the SAMPLES tab, view "SAMPLES_ordering_portal_defs".
  2. Create a cover letter, signed by the PI, on institutional letterhead. Provide the following information in the cover letter:
    1. NIMH Repository study number
    2. A brief purpose statement for accessing the samples
    3. State whether it is for a new study/protocol that is different from the original protocol. If so, a new study description must be provided.
    4. If you have received the same samples in the past, please include the history of those received samples (date[s] requested, amount, and the purpose for accessing).
    5. ​Please address this cover letter to:
      NIMH Repository & Genomics Resource Access Committee
      National Institute of Mental Health
      National Institutes of Health
      6001 Executive Blvd.
      Room 7180B
      Rockville, MD 20852
  3. Samples may be shipped to sequencing sites directly if it is a different site from the study site. In this case, requesting PIs must also submit a distribution agreement signed by the investigator and their institution’s Authorized Organizational Representative who will be responsible for your samples at the sequencing site.
  4. Email the helpdesk at help@nrgr.on.spiceworks.com. Attach the completed Sample Order Form, signed cover letter and any other applicable documents (e.g. Distribution Agreement) to the helpdesk ticket.
  5. The subject of your request should follow the following format and must include your study number "Biospecimen Shipment Request – Study [study number] - internal."
  6. Sample shipment request will be reviewed by NIMH for approval.
  7. IBX houses the samples. They will contact you with any clarifying questions, and/or to provide tracking information.

  1. Sign In or Create an Account using the Sign In link in the header of this site.
  2. If you haven't already done so, Request Access to the appropriate data. (Help me Request Access.)
  3. Use the Sample Order Form. Fill in the both tabs, "TYPE_SHIP_ordering_portal" and "SAMPLES_ordering_portal". For valid values and constraints of the SAMPLES tab, view "SAMPLES_ordering_portal_defs".
  4. Email the helpdesk directly at help@nrgr.on.spiceworks.com with Subject "Biospecimen Shipment Request - [Access Request ID]*". Include the completed Sample Order Form. Please add your access request ID to the file name.
  5. IBX houses the samples. They will contact you with any clarifying questions, and/or to provide tracking information. NOTE: IBX will only ship samples to NIMH-approved sites with a signed Material Transfer Agreement. We cannot ship directly to processing sites.